We undertake independent facilities projects that support facilities management operations including:
- Asset management planning (facility equipment barcoding, asset registers, planned and preventative maintenance schedules)
- Building condition assessment surveys and life-cycle costing
- Facilities service planning (planned preventative maintenance scheduling)
- Procurement strategies and contractor performance management (facilities service specifications, procurement, service level agreements (SLA’s) and optimisation)
- Outsource contract mobilisation and demobilisation
Asset management combines financial, contractual and inventory functions to support life cycle management and strategic decision making to manage and track physical and non-physical assets. These principles are applied to the management of fixed, movable and IT assets.
Effective asset management ensures that an organisation’s assets are controlled, safeguarded, used efficiently and maintained in-line with the company’s strategy; that is asset value is maximised. Our services cover planning, demand management, policy and procedure formulation, acquisitions, use, database registers, maintenance, valuation and disposal of assets.
Detailed fixed and movable company assets are a need for financial/accounting and the performing of facilities services as well as a compliance requirement under specific legislation.
Performing regular assessments of the condition of a facility and its assets offers the benefit of understanding the quality of past maintenance work, as well as being able to determine and plan future capital expenditure requirements. This is the foundation for the life-cycle management of an asset.
Furthermore, the assessment verifies that buildings and equipment comply with regulations and relevant codes, including health and safety. A by-product (indeed, also a prerequisite) of a condition assessment is an asset register, which is required not only for accounting purposes, but also for effective planned and preventative maintenance.
This is where we clearly identify which services are required, the standards at which they are to be delivered and how they are to be monitored and managed. This ensures that service provision is appropriate for the business and meet the client’s needs and expectations.
Specifying the services and scheduling them in a logical programme aligned to the function of the facility and the condition of the assets ensures optimal use, longevity and cost of the building and its equipment.
The importance of contracting the right facilities services, at the right price and in the right way cannot be overemphasised. We work with our clients’ operational and procurement teams to define their service requirements and ensure an appropriate selection and contracting process. We also advise clients on their own management model once service providers are selected and contracted.
These elements provide the platform for a mutually beneficial relationship between facilities service provider and our client. Moreover, making sure services are procured according to policy helps ensure client spend targets are met and also protects the client against abortive tender processes.
We have a formidable team of procurement experts in facilities management, accounting, contract and sourcing disciplines to support the service offerings in procurement and supply chain. We help our clients realise cost-effective, value-added, best practice, and sustainable solutions when procuring facilities management services and products.
When a client brings a new contractor on board to deliver facilities services or facilities management, there are often complex challenges in handing over the baton from one provider to the next. Typically, this process is fraught with tension, increased spend and reduced levels of service. Afroteq smooths this process by planning, driving and overseeing the change to minimise risk and reduce the possibility of poor service delivery.